Archived News for PBS Software Developers

Page last updated: 21 April 2016

You can view current items on the Developer News page.

 

Palliative Care Changes from 1 June 2016

21 April 2016

Palliative Care items are currently dual listed for initial and continuing treatment.  From 1 June 2016, the restrictions for a number of Palliative Care items are changing. The initial and continuing treatment phases will be merged under the one item code. The item codes currently listed for initial treatment will be retained, while the item codes for continuing treatment will be deleted.  The restriction level of some Palliative Care items will also change.

To minimise disruption to patients, DHS will honour existing prescriptions written for the deleted item codes before 1 June 2016 for a period of 12 months.

PBS claiming of prescriptions written before 1 June 2016 and claimed from 1 June 2016

There are two options for approved hospital pharmacies and community pharmacies:

  • claim the deleted item code, and where the item was Authority Required (STREAMLINED), use the associated four-digit streamlined authority code that was valid for the deleted item at the date of prescribing; or
  • claim the remaining item code, and where the item was Authority Required (STREAMLINED), use the associated four-digit streamlined authority code that is valid for the remaining item at the date of prescribing.

For example, a prescription written for continuing treatment of benzydamine mouthwash, item code 5386L:

  • claim either the deleted item, 5386L, and where applicable, use the streamlined authority code 5651; or
  • claim the remaining item, 5385K, and where applicable, use the streamline authority code 5622.

PBS claiming of prescriptions written and claimed from 1 June 2016

Prescriptions written from 1 June 2016 should be dispensed as prescribed i.e. the remaining item code, and associated four-digit streamlined authority code, valid from 1 June.

Refer to Palliative Care Transition 1 June 2016 spreadsheet (XLSX 14KB) for a full list of item codes and streamline codes.


 

Pre-Production Release 1 of Version 3.0 of the PBS XML Schema package is now available

26 February 2016

The first pre-production release of version 3.0 of the PBS XML Schema package is now available. The schema is now stable with no further major changes planned prior to production.

This release includes minor changes to the schema as well as improvements in the sample and test documents and documentation. See the Release Notes and revision history for further details.

 

Beta Release 5 of Version 3.0 of the PBS XML Schema package is now available

4 February 2016

The fifth beta release of version 3.0 of the PBS XML Schema package is now available.

This release includes changes to the schema for benefit types and authority assessment, improvements in the sample and test documents, and improvements to documentation. See the Release Notes and revision history for further details.

 

Software Vendors Meeting - 24 February 2016

18 January 2016

The next meeting of the software vendors will be held in Sydney on the 24 February 2016. The Agenda and RSVP details are now available.

 

Update - Eculizumab arrangements effective 1 January 2016

22 December 2015

This is an update following the news item published Friday 18 December 2015 - Update - Changes to the conditions under which eculizumab may be prescribed on the PBS

The news item stated that the restriction codes provided for eculizumab  would change from 1 January 2016. This is not the case. All developers must continue to use the codes provided, via the erratum that was published on 18 December 2015.

The codes will change from 1 February 2016 and these new codes will be available in the data.

 

Beta Release 4 of version 3.0 of the PBS XML Schema package is now available

22 December 2015

The fourth beta release of version 3.0 of the PBS XML Schema package is now available. This release includes changes to the schema for increases and history, improvements in the sample and test documents, and improvements to documentation. See the Release Notes and revision history for further details.

 

Update - Changes to the conditions under which eculizumab may be prescribed on the PBS

18 December 2015

The independent Pharmaceutical Benefits Advisory Committee (PBAC) has reviewed the experience of the first 12-months subsidy of eculizumab (known as Soliris) for the treatment of a rare medical condition called acute Haemolytic Uraemic Syndrome (aHUS).

This review has resulted in changes being required to the restrictions including one new restriction.
The erratum contains comprehensive details of the reworked restrictions and includes the restriction code.

IMPORTANTLY these codes will change from 1 January when the new system generated codes are available.
The February XML will be reissued to reflect these changes.
The release notes for the February XML will contain details of the new codes.

The January XML WILL NOT be re-issued, but the erratum will be reissued on Monday 21 December and will contain the new codes.

 

Software Vendors Meeting - 24 February 2016

15 December 2015

The next meeting of the software vendors will be held in Sydney on the 24 February 2016.

  • Time: 9.00am to 5pm
  • Venue: Sydney - TBC

The draft Agenda and RSVP details will be available shortly. If you have any items you would like to include on the agenda please email them to PharmCISSupport@health.gov.au

 

Version 2.12 of the PBS XML Schema package

1 December 2015

Version 2.12 of the PBS XML Schema package is now available. The PBS Schedule for January 2016 will use this schema. This version adds support for copayment discount.  See the Release Notes and revision history for further details.

 

UPDATE - Safety Net early supply rule data for 1 January 2016

20 November 2015

On 4 November 2015, information was provided regarding the 1 January 2016 data for expanded Safety Net early supply arrangements announced as part of the PBS Access and Sustainability Package.

Data for January 2016 for the PBS XML pbs:safety-net element has now been finalised taking into account responses to the proposed changes.

Change to advice for January 2016

The data options for January 2016 remain as 04 and 20 in pbs:days and pbs:counted element included/not included (Y and N respectively).

However, contrary to the previous advice, the element combinations for January 2016 will NOT include 04 Y.

For 1 January 2016, the pbs:days and pbs:counted element combinations will remain as 20 Y; 20 N; and 04 N.

This means that PBS software does not need to be able to operate on 1 January 2016 to exclude Safety Net benefits or adjust the co-payment amount for any listing with pbs:days element of 04.

Next steps

Further information will be provided regarding introduction of the 04 Y combination and the timing for implementation.

Please let us know if you have any comments or questions regarding this updated information.

Responses via email to: Legislation&IndustryPolicy@health.gov.au  

 

Safety Net early supply rule data update for 1 January 2016

4 November 2015

Measures announced as part of the PBS Access and Sustainability package include expanding the Safety Net 20 day rule (SN20DR) arrangements to include more medicines and to better match resupply intervals to the listed quantity and use of a medicine.

Safety Net early supply data are included in the PBS XML using the pbs:days and pbs:counted elements.  These are contained in the pbs:safety-net element.

Data for 1 January 2016 will include changes to:

  • reassign resupply intervals for many medicines, using the current 04 and 20 options as pbs:days.  There will be no new intervals for January 2016.  Resupply intervals will no longer be based on the number of repeats listed for a medicine, they will be assigned for each medicine (by PR item code).
  • increase the number of medicines to which early supply penalty (pbs:counted element is present: equivalent to Y value) codes apply
  • apply pbs:counted elements (Y) to some medicines with pbs:days as 04.  Use of pbs:counted (Y) is currently limited to medicines with pbs:days as 20.

Current pbs:days and pbs:counted element combinations are 20 N; 20 Y; 04 N.

From 1 January 2016, combinations will be:  20 N; 20 Y; 04 N; 04 Y.

The combination 04 Y (in a similar way to 20 Y) will mean that a medicine dispensed within 4 days (ie. less than 4 clear days) after the supply of the same medicine or a Schedule equivalent medicine (any brand of the same item code or cross-item brand substitution group) will be an early supply and not eligible for Safety Net benefits.  The recordable value to SN tally = zero, and if dispensed for an SN card holder, the person’s usual (non-SN) payment rate applies.

For example:  if the previous supply is 1 June,

the next dispensing will be an early supply (with SN penalty) if supplied:

  • for 20 Y – any day up to and including 21 June;
  • for 04 Y - any day up to and including 5 June

the next dispensing date with SN benefits:

  • for 20 Y - is 22 June (20 clear days);
  • for 04 Y -  is 6 June (4 clear days).

The terms Safety Net early supply rule, SN early supply rule, or SNESR should be used to rename the new arrangements in dispensing information where relevant.

Please let us know if you have any comments or questions regarding these changes.

Responses via email to:  Legislation&IndustryPolicy@health.gov.au  

 

Beta Release 3 of Version 3.0 of the PBS XML Schema package is now available

30 October 2015

The third beta release of version 3.0 (ZIP 42MB) of the PBS XML Schema package is now available. This release includes improvements in the sample and test documents, documentation and a minor schema change. See the Release Notes and revision history for further details.

 

Beta Release 2 of Version 3.0 of the PBS XML Schema package is now available

16 October 2015

A beta release of version 3.0 (ZIP 38MB) of the PBS XML Schema package is now available. This release includes improvements in the sample documents, schema-validation and a minor schema change. See the Release Notes and revision history for further details.

 

Software Vendors Meeting, 17 September 2015 - Minutes

16 October 2015

The meeting minutes from the software vendors meeting held in Melbourne on 17 September 2015 are now available.

 

Test PBS XML for Discount Copayment

6 October 2015

A test PBS XML document is now available.  The document contains elements to represent discount copayments.  The document is valid against the draft version 2.12 PBS XML Schema.

  

Presentations slides and notes from the August 2015 PBS Software Developers Workshop

22 September 2015

The workshop notes and presentation slides from the August Software Developers Workshop are now available.

 

Beta Release 1 of Version 3.0 of the PBS XML Schema package is now available

16 September 2015

A beta release of version 3.0 of the PBS XML Schema package is now available.

This release introduces improvements in the representation of increased values for maximum quantity and number of repeats. See the Release Notes and revision history for further details.

 

Implementation of the Administration, Handling and Infrastructure (AHI) fee

9 September 2015

A key component of the Sixth Agreement is the introduction of the Administration, Handling and Infrastructure (AHI) fee, paid to pharmacists for the supply of Pharmaceutical Benefits Scheme (PBS) medicines, from 1 July 2015. The AHI fee has three tiers of payment, all of which include a flat fee per supply, with Tier 2 also including a percentage component. The AHI fee replaces the previous six tier pharmacy mark-up fee.

Claims for payments to pharmacists for the flat fee component of each of the Tiers are being processed and automatically paid by the Department of Human Services (DHS) via Online Claiming for Pharmaceutical Benefits (PBS Online). However, the percentage component of Tier 2 currently requires manual processing until such time as enhancements are made to the PBS Online system. Processing of claims under the manual solution for the July 2015 period commenced in mid-August.

From 1 September 2015, the PBS XML has been updated to include the AHI fee in relevant prices, including the Tier 2 fee. This update enables the full Tier 2 fee (fixed fee and 3.5% variable component) to be automatically paid through PBS Online for all prescriptions where the ‘quantity supplied’ equals ‘maximum quantity’ for that item (except for Efficient Funding of Chemotherapy (EFC) items and Aboriginal Health Services claims). This will result in a significant reduction of both the number of prescriptions requiring a manual payment and the total value of the manual payments to pharmacists.

 

PBS XML Schema Version 3.0 Alpha 8 Release

27 August 2015

The Alpha 8 release of version 3.0 of the PBS XML Schema is now available. This release includes further changes to the temporal data module, along with the addition of legal concepts and other minor changes. See the Release Notes and Revision History for further details.

 

Draft Version 2.12 of the PBS XML Schema package is now available

14 August 2015

A draft of version 2.12 of the PBS XML Schema package is now available. This version adds support for copayment discount and originator brand.

It is planned for this version to become the production version of the Schema in November 2015.

 

Survey Results of PBS Schedule Outputs

12 August 2015

The Department of Health recently surveyed developers to investigate and measure the usage, suitability and the perceived quality of the monthly PBS outputs. The results of this survey are now available:

 

Software Vendors Meeting - 17 September 2015

11 August 2015

The next meeting of the software vendors will be held in Melbourne on the 17 September 2015.

Time: 8.30am to 5pm

Venue: Holiday Inn Melbourne Airport

The draft Agenda and RSVP details are now available.

 

PBS Software Developers Workshop - 25 August 2015

10 August 2015

Venue

  • University of Technology
  • 702-730 Harris Street, Broadway, NSW 2007
  • Peter Johnson Building CB06,  6th floor, classroom 115 (CB06.06.115)
  • University of Technology map

Date & Time: 25 August 2015, 10am to 4.30pm

RSVP by Wednesday 19 August 2015 to PBS.Webmaster@health.gov.au

Agenda

  • Arrival: 10am for 10:30 start (morning coffee)
  • Morning Session: 10.30-12.30
    • Welcome
    • Results of PBS Outputs Survey
    • Summary of updates to the PBS Monthly Publishing System
    • Overview of services available through the Publishing API Version 3
  • Lunch: 12:30–1:30 (hot lunch provided - please notify us in advance of any special dietary requirements)
  • Formal Workshop* 1:30–3:00
    • Using alternate formats – API, Publishing XML, JSON (Javascript), SQL (SQLite)
    • How to process only the updates instead of the full data set
  • Informal Session 3.00- 4:30
    • Open discussion; including;
      • Possible collaborative approaches to reducing the risk and cost of processing monthly updates
      • Processing of Chemotherapy compounding
      • PBS Text Extracts
      • Issues, suggestions, requests

*The formal workshop will include live code samples for anyone bringing a laptop. A virtual machine will be provided beforehand so that attendees will have the necessary infrastructure to edit and run code locally.

Final details of how the code will be distributed are still being finalised but anyone that has registered will be notified in advance.  Please let us know if any environment other than Macintosh or Windows is required (we can't promise, but we'll try).

Non-developers are welcome to attend, as are developers that don't bring a laptop, however please understand that the pace of the formal session will be oriented to working with the code.

 

Version 2.11.2 of the PBS XML Schema package is now available

10 August 2015

Version 2.11.2 of the PBS XML Schema package is now available. This version corrects the value for the ext:markup-type element to align with the documentation. See the Release Notes for details.

 

Alpha 7 release of PBS XML Schema version 3.0 is now available

1 July 2015

Alpha 7 release of PBS XML Schema version 3.0 is now available. This release includes improvements to the temporal data module, along with documentation and sample data changes. See the Release Notes and Revision History for details of what has changed.

 

Version 2.11.1 of the PBS XML Schema package is now available

29 June 2015

Version 2.11.1 of the PBS XML Schema package is now available. The PBS XML Schedule for October 2015 will use this schema.

This version adds support for AHI markup type and default dispensing rule. See the Release Notes, revision history and schema documentation for details.

 

Version 2015-06-24-01 of the PBS Software package is now available

29 June 2015

Version 2015-06-24-01 of the PBS Software package is now available.
This version of the software package includes the following change: * The common.xsl stylesheet has been updated to determine the default dispensing rule for a program from data in a v2.11.1 PBS XML document. Further information is available in the Release Notes.

 

Alpha Release 6 of Version 3.0 of the PBS XML Schema package is now available

16 June 2015

An alpha release (6) of version 3.0 of the PBS XML Schema package is now available.

This release includes improved support for temporal data, support for the AHI fee and documentation improvements.

See the Release Notes and revision history for details of changes made to the schema.

 

Version 2015-05-25-01 of the PBS Software package is now available

5 June 2015

Version 2015-05-25-01 of the PBS Software package is now available. This version of the software package includes the following change: * The common.xsl stylesheet has been updated to provide support for the CA program. Further information is available in the Release Notes.

 

Version 2.11 of the PBS XML Schema package is now available

4 June 2015

Version 2.11 of the PBS XML Schema package is now available. The PBS XML Schedule for October 2015 will use this schema.

This version adds support for AHI markup type. See the revision history and schema documentation for details.

 

Alpha release of version 3 of the PBS XML Schema package now available

20 May 2015

This draft release makes significant changes to the restriction and temporal modules, along with minor changes to drug and pricing modules. See the Release Notes and revision history for further details.

 

PBS Publications - Design changes to PDF documents

12 May 2015

The PDF schedules have been re-designed and will be made available for 1 June 2015.

The PBS Schedule is provided in a variety of formats including PDF versions of both the monthly Schedule and the monthly Summary of Changes. These are available free for download from the PBS website and also available to purchase in hardcopy from Canprint 1300 730 236.

Both the PBS Schedule and the Summary of Changes are predominantly accessed on-line via www.pbs.gov.au.

During the PBS Schedule re-design the opportunity has been taken to reduce the duplication of the following schedule content. This information can be better accessed via www.pbs.gov.au.

  • Contact information for a variety of organisations including Poisons Information Centres, recall of Therapeutic Goods, the Department of Human Services, and manufacturers.
  • Section 1 Explanatory notes.
  • Section 3 Container prices, fees, standard packs and prices for ready prepared pharmaceutical benefits.
  • Section 4 Drug tariffs, container prices, and standard formulae preparations for extemporaneously prepared pharmaceutical benefits.

 

Software Vendors Meeting, March 2015 - Minutes

22 April 2015

The minutes from the March Software Vendors meeting are now available.

 

Test PBS XML - Community Access measure

20 April 2015

A test PBS XML document is being made available that includes a new program ‘CA’, along with changes to the MF, IF and GH programs.

The ‘CA’ program represents the Community Access measure, which will commence on 1st July 2015. Community Access includes Clozapine and drugs for HIV/ART treatment. The test data does not include all listings for the Community Access program, only a representative sample.

Changes to the MF, IF and GH programs are to support a change to the supply arrangements for items in these programs. The dispensing rules for the programs have been changed to reflect the new supply arrangements.

All of these programs include a new dispensing rule, RP/s90-cp-s100, that includes the fees and markups for Section 90 Community Pharmacies when dispensing Section 100 medicines.

 

Mycophenolate 180 and 360 tablet deletions - May 2015 PBS Schedule

15 April 2015

Mycophenolate 180 and 360 tablets 8652J & 8653K are to be deleted from the PBS Schedule on 1 May 2015.

These item codes are currently dual listed with 2150E & 2193K, which will remain in the Schedule, changing from authority required to unrestricted.

DHS will honour the existing prescriptions (8652J & 8653K) written prior to 1 May for a period of 6 months.

 

Draft v3 PBS XML Schema

15 April 2015

Draft Version v3.0-92 of the PBS XML Schema is now available. Please see the release notes for further information.

 

Software Vendors Meeting, 20 March 2015

10 March 2015

The next meeting of the software vendors meeting will be held in Sydney on the 20 March 2015.

Time: 8.30am to 5pm

Venue: Rydges Sydney Airport

The draft Agenda and RSVP details are now available.

 

 

Version 2.10.2 of the PBS XML Schema package is now available

4 February 2015

A patch release of the PBS XML Schema package is now available, version 2.10.2.

 

Version 2.10.1 of the PBS XML Schema package is now available

3 February 2015

A patch release of the PBS XML Schema package is now available, version 2.10.1.

This version fixes support for forward compatibility and issues with XSD validation.

 

Version 2015-01-15-02 of the PBS Software package is now available

16 January 2015

Version 2015-01-15-02 of the PBS Software package is now available. This version of the software package includes the following change:

* The med-chart.xsl stylesheet has been updated for PBS XML Schema version 2.10. Please note that this stylesheet only extracts data for RACF Medication Charts. It does not extract data for Hospital Medication Charts.

Further information is available in the release notes.

 

Version 2.10 of the PBS XML Schema package is now available

15 January 2015

Version 2.10 of the PBS XML Schema package is now available. The PBS XML Schedule for March 2015 will use this schema.

This version adds support for Hospital Medication Charts, Complex Authority Required items, forward compatibility and other minor housekeeping changes. See the revision history for details.

The content model of the pbs:medication-chart element now allows a pbs:type child element. This specifies what kind of medication chart is applicable for the PBS item.

The element rwt:complex-authority has been added as a child of the rwt:circumstance element. Also, text elements have been added to prescribing rules to allow non-numeric maximum quantity and number of repeats to be described.

Finally, this version of the PBS XML Schema introduces a mechanism to support forward compatibility. This will make future changes to the schema easier to manage. See the Forward Compatibility page for more information.

 

Test PBS XML Available - Hospital Medication Charts

2 December 2014

A test PBS XML document for PBS Hospital Medication Charts is now available. The test PBS XML is based on the October 2014 Schedule, augmented with PBS Hospital Medication Chart data. The XML document is schema-valid against the draft version 2.10 PBS XML Schema. Download the test PBS XML document.

 

 

Revised Draft of PBS XML Schema v2.10

14 November 2014

A revised draft of PBS XML Schema version 2.10 is now available. This version of the draft v2.10 schema adds two new elements to support PBS Medication Charts: pbs:chart-categories-list and pbs:chart-category. These new elements provide an improved representation of categories in PBS Medication Charts. Version 2.10 of the PBS XML Schema is scheduled for promotion to production use in late January 2015.

 

Draft version of PBS XML Schema v2.10

20 August 2014

A draft version of the 2.10 release of the PBS XML Schema has been made available. It has been created using an extract of the January 2014 release.

This draft release includes support for Hospital Medication Charts and Complex Authority Required restrictions, in addition to some other minor modifications. All changes are detailed in the Revision History and are backward compatible.

At this stage it is planned for version 2.10 of the PBS XML Schema to be put in to production use for the March 2015 Schedule, ie. for data published under embargo in early February 2015.

 

Software Vendor Meeting - 14 August 2014 - Agenda now available

31 July 2014

The agenda for the next software vendors meeting is now available.

For those unable to attend, teleconference facilities will be available and electronic versions of the minutes and any presentations will be made available.

Also note that a free shuttle service is available from the airport. See http://airportmotelmelbourne.com.au/contact/free-courtesy-bus/ for more information.

 

Software vendors meeting - Melbourne, 14 August 2014

29 July 2014

The next meeting of the software vendors will be held in Melbourne on the 14 August 2014. Agenda and other details will be available in due course.

Time: 8.30am to 5pm

Venue: Best Western Airport Motel & Convention Centre

33 Ardlie Street, Attwood, VIC 3049

Ph: 03 9333 2200

 

Changing 'Fluvax' to 'bioCSL Fluvax' in medical software databases

26 February 2014

Dear Medical Software Providers

Recently you may have received the email at Attachment A sent by the Department of Human Services (DHS-Medicare) on behalf of the Department of Health to all software vendors that record immunisation details on their practice software, requesting that 'Fluvax' be changed to 'bioCSL Fluvax' in medical databases ahead of the 2014 influenza vaccination program.

The purpose of the request was, in the interest of patient safety to reduce errors in immunisation providers either prescribing in error or notifying in error to the Australian Childhood Immunisation Register (administered by DHS-Medicare) or in patient record databases that bioCSL's Fluvax had been given to a child under 5 years of age.

In April 2010, the seasonal influenza vaccination program was temporarily suspended following adverse events (febrile convulsions) in children. These adverse events were shown to be associated with bioCSL's Fluvax. Since 2011, bioCSL Fluvax has not been registered for use in children under five years ofage. Despite this, there are still notifications being made to the Australian Childhood Immunisation Register of children under 5 being administered this vaccine when in fact a different brand was given (data errors). The purpose of placing bioCSL in front of the name was to reduce the number of immunisation providers selecting Fluvax as a generic term which is often used by immunisation providers for the influenza vaccine, when in fact an appropriate brand of influenza vaccine was actually given to the child.

Following distribution. of the email and some concern over changing the name in software with respect to consistency in terminology, the Department of Health has been working with the Medical Software Industry Association to develop a better solution that meets the needs of the Department of Health, maximises patient safety and ensures consistency across software. A potential solution may include pop up alerts rather than altering the name in the system.

It is suggested that vendors who have already implemented the change in their system, not to change back at this stage and for those vendors who have not yet implemented the recommendation to take no further action on this request until a revised process is established.

The Department of Health apologises for any confusion created by the email.

Julianne Quaine

Assistant Secretary

Immunisation Branch

26 February 2014

Attachment A

Changing 'Fluvax' to 'bioCSL Fluvax' in medical software databases

Request

The Department of Health is seeking your assistance to reduce the data errors associated with reports of bioCSL Fluvax being given to children under 5 to the Australian Childhood Immunisation Register, through changing 'Fluvax' to 'bioCSL Fluvax' in your medical software databases ahead of the 2014 influenza season.

Background

In April 2010, the seasonal influenza vaccination program was temporarily suspended following adverse events (febrile convulsions) in children. These adverse events were shown to be associated with bioCSL's Fluvax. Since 2011, bioCSL Fluvax has not been registered for use in children under five years of age.

The Department of Health has undertaken extensive communication and education of immunisation providers about the appropriate influenza vaccine to use in children under five. Despite this, in 2013 there were 266 notifications of bioCSL Fluvax being given to children under five years of age to the Australian Childhood Immunisation Register. Of these, 43 were confirmed as bioCSL Fluvax being given to children under five.

On examining the reports of bioCSL Fluvax given to children under five years of age, 222 of the 266 reports were data errors. A number of the data errors are as a result of immunisation providers selecting that they gave "Fluvax" in medical software applications, as this is a generic term often used by immunisation providers for the influenza vaccine, when in fact they actually administered Fluarix (GSK) or Vaxigrip (Sanofi) which can be given to children aged 6 months to less than 10 years of age.

The Department of Health has been considering what additional measures could be implemented for the 2014 influenza season to reduce data errors. The department has sought advice from the newly established Advisory Committee on the Safety of Vaccines (ACSOV). ACSOV was established to advise and make recommendations to the Minister for Health and the TGA on the safety, risk assessment and risk management of vaccines following the adverse events associated with bioCSL Fluvax in 2010. ACSOV has recommended that the department ensure in all its communication, and to encourage others to reference the [company name] [vaccine name] to try to discourage the human error associated with the generic use of the term 'Fluvax' when referring to influenza vaccination (i.e. bioCSL's Fluvax).

 

Version 2.9 of the PBS XML Schema package is now available

4 December 2013

Version 2.9 of the PBS XML Schema package is now available and the PBS XML for January 2014 will use this schema.

A new element has been added to the schema: pbs:medication-chart.  When this element is present for a prescribing rule, then it can be supplied and claimed from a residential medication chart.  Two new values have also been added to the controlled vocabulary to give default values for Continued Dispensing and Medication Charts.

Please note that the presence of the pbs:medication-chart element corresponds to a 'N' in the legacy med chart file and  this is how it will be populated by the stylesheet which now generates med-chart.txt.

Note that these changes also correct previous advice about extemporaneous preparations. These cannot be claimed via the residential medication chart arrangements. Supply and claiming of these preparations requires a prescription.

 

Version 2013-11-06-02 of the PBS Software package is now available

7 November 2013

Version 2013-11-06-02 of the PBS Software package is now available.
This version of the software package includes the following change from the previous package:

  • Bug fix in delta.xsl where it was not extracting the restriction level for deleted items.  As a result, item.xsl and links.xsl were not correctly end dating items that were deleted.

Further information is available in the release notes.

 

Version 2013-11-06-01 of the PBS Software package is now available

6 November 2013

Version 2013-11-06-01 of the PBS Software package is now available. This version of the software package includes the following changes:

  • The item.xsl and link.xsl stylesheets now check for changes from a restricted, authority required or streamlined authority benefit to unrestricted and generates end dated records accordingly.  Delta.xsl was also amended to facilitate this change
  • common.xsl now has a definition for the 'ident' key.  This should allow certain XSL processors to use this stylesheet without generating exceptions.

Further information is available in the release notes.

 

Version 2013-10-31-01 of the PBS Software package is now available

1 November 2013

Version 2013-10-31-01 of the PBS Software package is now available. Further information is available in the release notes.

 

Introduction of 5 digit PBS Item Codes in December 2013 PBS Schedule

25 October 2013

A PBS item code, such as 1234Y, consists of two parts: a PBS number ('1234') and a check character ('Y').

Historically, PBS numbers have had 4 digits. However, the number of unused 4 digit PBS numbers has now been exhausted.

New PBS item codes will be issued with a 5 digit PBS number. There will be no changes to the existing 4 digit item codes.

This means that the PBS Schedule data effective 1 December 2013 will contain 5 digit item codes (e.g. 12345Y).

 

Request for Tender for PBS publications, websites and other supporting systems

15 October 2013

The Department of Health wishes to advise that Request for Tender (Health/049/1314) for Pharmaceutical Benefits Scheme (PBS) publications, websites and other supporting systems was published on AusTender on 15 October 2013.

The RFT will close at 2.00pm on Thursday 28 November 2013 local Canberra time.

Interested parties must register their interest with AusTender to download the RFT documents and to receive any updates and clarifications that may be issued.

Please note that no communication regarding RFT Health/049/1314 will be entered into via this website. The email address for communication is listed in the RFT documentation.

https://www.tenders.gov.au/?event=public.atm.show&ATMUUID=B96B1C28-EB4A-7DF9-3104D9B9D9440A13

 

Version 2.8.8 of the PBS XML Schema package is now available

5 September 2013

Version 2.8.8 of the PBS XML Schema package is now available. This release is mainly to update documentation, but also includes some minor additions to Schematron assertions. Please note that the use of this schema is optional, v2.8.7 is adequate for validating the October PBS XML.

 

Version 2013-09-04-01 of the PBS Software package is now available

4 September 2013

Version 2013-09-04-01 of the PBS Software package is now available

This version of the software package has the following changes:

  • The amt2.xsl stylesheet has been updated to allow it to extract pre-AMT product descriptions for multi-ingredient products.  More information on how these descriptions have been populated into the PBS XML and how to extract it using this stylesheet can be found in the FAQ and the XML release notes.
  • The item.xsl and link.xsl stylesheets now check whether the XML file being processed has been transformed by delta.xsl.  Running these stylesheets directly on the PBS XML will now generate an error message rather than succeeding but giving invalid results.
  • Minor bug fixes to drug.xsl – elements contained in the changes list should not be considered when searching for group membership.

Further information is available in the release notes.

 

Summary points from the teleconference held on Friday 9 August 2013 on use of Australian Medicines Terminology (AMT) for PBS multi-ingredient listings

19 August 2013

Thank you to all who participated in the teleconference. More than thirty-five people from medical software companies, industry bodies, and government and non-government agencies took part. There was spirited discussion regarding the merits and challenges of incorporating AMT and the technical and practical aspects of achieving adequate descriptions for multi-ingredient products in prescribing and dispensing programs. 

The meeting noted that whilst potential long term strategies for managing this issue were being pursued in other forums the focus of this teleconference was to discuss possible short term strategies. The main points discussed were:

1. Vendors noted that there was some confusion regarding the handling of inert substances in ingredient lists.  NeHTA noted that there may an error in the current AMT release and took an action item to follow up on this issue.  

NeHTA response to action item

  • The Preferred term (that should be used in clinical systems) will list the inert substance at the end of the string with other ingredients listed in alphabetical order. 
  • There is currently 1 product that has “inert substance” as the first ingredient in Preferred Terms for the associated  MPPs for the pack of 4x28 and the subpack of 1x28:

Norinyl-1 28 Day, 112 [4 x 28], blister pack

inert substance tablet [28] (&) mestranol 50 microgram + norethisterone 1 mg tablet [84], 112 [4 x 28]

inert substance tablet [7] (&) mestranol 50 microgram + norethisterone 1 mg tablet [21], 28

  • As indicated at the meeting, this is an error and will be corrected in the August release of AMT – v2.47
  • Note the Fully Specified Names (the names that should not be used in clinical systems) will be strictly alphabetic and “inert substance” may appear at the start of the term. 

2. DOHA suggested that a possible strategy to reduce potential confusion was to include the associated strength of the ingredient.

It was generally agreed that this would be useful and could assist in reducing confusion.  Vendors noted that their systems generally have one field for the storage of strength data and that this was prohibitive in displaying the strength of individual ingredients. 

Vendors noted that this was not a short term strategy as it would entail changes to the fundamental database designs of their systems.

3. DOHA suggested that consistent short term descriptions may assist with clarity. There was general consensus that a string length of about 30 characters was the available limit for clinical systems and dispensing labels. DOHA provided a spreadsheet with suggestions for possible short form descriptions to the meeting. There was general agreement that using a short form was necessary but vendors noted that as they had received the spreadsheet the night before the meeting they had not had sufficient time to fully review the spreadsheet.  Vendors did not consider this to be a viable short term strategy.

4. Vendors suggested the best short term strategy was for the PBS to revert the listings for multi-ingredient medicines back to the pre- AMT PBS descriptions. Vendors noted that  this would provide alignment with the TGA approved branding and reduce potential confusion for clinicians. DOHA re-iterated the commitment to using the national terminology (AMT).  Vendors re-iterated their support of the use of AMT in the future.

DOHA noted that the changes made to date will not be reverted at this point in time but that no further changes to multi-ingredient descriptions in the PBS will occur until the AMT Support Group has met to consider this issue. DOHA will await the outcome of the next AMT Support Group meeting (due to occur late August at the time of this teleconference) before deciding on any further action that may be required. DOHA have already included the strength of ingredients to multi-ingredient listings that have the potential to be confusing and will continue to provide this greater level of clarity where necessary. 

5. Vendors noted that they were not using the current AMT based PBS descriptions for multi-ingredient medicines as they perceived a patient safety risk. DOHA has provided a report on the pbs.gov.au website that notes the AMT changes and is investigating the possibility to provide the pre- AMT descriptors for multi-ingredient listings mapped to the AMT descriptions used in the PBS in a report as part of the monthly Schedule package of data.

 

Summary of teleconference - Friday 9 August 2013

19 August 2013

More than thirty-five people from medical software companies, industry bodies, and government and non-government agencies took part in the teleconference held on Friday 9 August 2013 on use of Australian Medicines Terminology (AMT) for PBS multi-ingredient listings.

There was a spirited discussion regarding the merits and challenges of incorporating AMT, and the technical and practical aspects of achieving adequate descriptions for multi-ingredient products in prescribing and dispensing programs. 

The Department of Health & Ageing undertook to provide outcomes and action items from the meeting. Information from the teleconference will be made available via the PBS Website to ensure it is accessible also to organisations and individuals who did not participate.

Notifications will be sent via the PBS Subscription System in the coming days.

Thank you to those who participated. Your insights in identifying current short-comings and your good will in working towards longer-term solutions are appreciated.

 

Meeting invitation

2 August 2013

The Pharmaceutical Benefits Division, DoHA, is inviting medical software vendors and representatives of NEHTA, DHS, and the TGA to a meeting on Friday 9 August 2013 in the Sirius Building Canberra 10.00 til 12.00 to discuss the descriptions of multi-ingredient medicines in the PBS. I apologise for the short notice.

The meeting has been set up as a teleconference but are happy for participants to attend in person if preferred. Please RSVP by Tuesday 6 August to pbs.contact@health.gov.au stating whether you will attend in person or phone in so that we can make necessary arrangements. Teleconference details will be provided next week.

Together with vendors we need to determine how best to manage the implementation of NEHTA editorial rules on some medicines and to discuss immediate remedies.

It is acknowledged that prescriber and dispensing software packages use and present PBS data in a variety of ways and as a consequence the use of AMT descriptors for multi-ingredient medicines impacts on software vendors in different ways. We would like to discuss the specific issues that you are having and work with you to agree a consistent and common approach.

On Friday we will be looking at this issue in some detail and it would be helpful if you would provide examples of how you display (specifically) multi ingredient medicines in your systems including the dispensing labels. You can email images directly to pbs.contact@health.gov.au.  It would also be helpful if you could identify the character limit for the generic name space on the dispensing label.

Minutes of the meeting will be made available as soon as possible on the PBS developers site.

The AMT editorial rules for multi-ingredient medicines describe the ingredients in alphabetical order. The use of AMT terminology for PBS listings is consistent with government policy on electronic communications and aligns the PBS with the national standard.  It is also the mechanism by which it is possible to unambiguously identify a specific product at every point in the supply chain and support broader e-health initiatives.  Adopting the AMT is clearly in all our interests.

Many thanks

Paul Storey

Director, PBS Information Management

 

Version 2013-07-30-01 of the PBS Software package is now available

30 July 2013

Version 2013-07-30-01 of the PBS Software package is now available

Further information is available in the release notes.

 

Version 2013-07-18-01 of the PBS Software package is now available

18 July 2013

Version 2013-07-18-01 of the PBS Software package is now available

This version of the software package has the following changes:

  • The delta.xsl stylesheet has been updated to correctly process changes to prescribing rules. This stylesheet is used as part of the pipeline for item.xsl and links.xsl and as a result, those stylesheets will no longer give end dated records with default content.
  • The links.xsl stylesheet has changed the way it determines whether a restriction has changed.  This controls whether it needs to generate an end dated record for the restriction. This stylesheet will no longer generate a false end dated record when the @xml:id for a restriction changes but the content does not.

Further information is available in the release notes.

 

Information about PBS Item Codes

9 July 2013

A PBS Item Code, such as 1234Y, consists of two parts: a PBS Number ('1234') and a check character ('Y').

Historically, PBS Numbers have been no more than 4 digits. However, the number of unused 4 digit PBS Numbers will soon be exhausted. When this occurs PBS Item Codes will be issued that use a 5 digit PBS Number.

Remaining unused 4 digit PBS Item Codes (approx)
1 August 2013 59 codes
1 July 2013 83 codes
1 June 2013 85 codes
1 May 2013 99 codes
1 April 2013 129 codes
1 March 2013 140 codes
1 February 2013 148 codes

On average 200-300 new PBS Item Codes are allocated every year. However, the number of codes allocated in a particular year or month can vary significantly.

It is expected that sometime between the 1st September 2013 and 1st December 2013 schedules 5 digit PBS Item Codes will begin to be issued.

 

Version 2013-07-09-01 of the PBS Software package is now available

9 July 2013

Version 2013-07-09-01 of the PBS Software package is now available.

This version of the software package has the following changes:

  • Continued dispensing flags are now populated in the PBS XML. The cont-disp.xsl stylesheet can be used to extract these flags.
  • Medication chart flags are not currently populated in the PBS XML. The med-chart.xsl stylesheet is designed to extract these flags, once they have been populated according to the proposed v2.9 schema update.
  • All stylesheets which refer to notes, namely item.xsl, links.xsl and notes.xsl, now have the same interpretation of a prescriber instruction. Prescriber instructions are considered part of the restriction rather than part of the note and these stylesheets now reflect that. As a result, the text files generated based on these stylesheets will appear to have missed some notes that were present in previous months.

Further information is available in the release notes.

 

De-listing of two unavailable brands of rosuvastatin

14 June 2013

The Department of Health and Ageing has been advised of the unavailability of two brands of rosuvastatin that listed on the PBS on 1 June 2013.  These brands will be de-listed from the PBS Schedule under section 99AEG of the National Health Act 1953 effective from 1 July 2013.

The details included below will be incorporated into the July 2013 PBS xml and other released material as soon as possible.  We have commenced work on updating the data and will be releasing it today.  An email advising of its release will be sent to all subscribers.

A separate erratum has been prepared to accompany the PDF of the schedule as its production is too far advanced for it to be republished in full.

The Department regrets the need for this late notification of changes but has acted immediately to bring this notice to your attention.

Details

  • Rosuvstatin GH brand of four pharmaceutical items (the 5mg, 10mg, 20mg and 40mg rosuvastatin tablets).  The responsible person is Generic Health Pty Ltd and these brands were first listed on 1 June 2013.
  • Cavstat brand of four pharmaceutical items (the 5mg, 10mg, 20mg and 40mg rosuvastatin tablets).  The responsible person is Alphapharm Pty Ltd and these brands were first listed on 1 June 2013.

Both the Rosuvastatin GH and Cavstat brands have four item/prescriber codes for each brand of pharmaceutical item as follows:

  • Rosuvastatin 5mg tablet - 3402C, 9042X, 2590H and 2606E
  • Rosuvastatin 10mg tablet - 3403D, 9043Y, 2584B, and 2628H
  • Rosuvastatin 20mg tablet - 3404E, 9044B, 2574L, and 2609H
  • Rosuvastatin 40mg tablet - 3405F, 9045C, 2594M and 2646R

Both the Rosuvastatin GH and Cavstat brands have four circumstances and purposes codes in the legal instrument:

  • Rosuvastatin 5mg tablet -1540, 3047, 4225, and 4228
  • Rosuvastatin 10mg tablet - 1540, 3047, 4225 and 4228
  • Rosuvastatin 20mg tablet - 1540, 3047, 4225 and 4227
  • Rosuvastatin 40mg tablet - 1540, 3047, 4225 and 4226

These brands will be delisted for all codes.

 

Notice to software vendors - processing of Rosuvastatin scripts

7 June 2013

Medicare systems have been updated to allow processing of Rosuvastatin scripts in line with advice circulated on Monday 3 June 2013.

This means that updates to dispensing software can now be put in place. 

Vendors should note that clients may seek information on any roll out of software changes. The Department of Human Services systems will accept scripts supplying all available brands from midday today 7 June 2013.

 

Version 2.8.7 of the PBS XML Schema package is now available

3 June 2013

Version 2.8.7 of the PBS XML Schema package is now available. This version does not have any material changes to the schema; it is a Schematron and documentation update, as follows:

  1. Schematron assertions have been added for pbs.code and pbs.prescribing-rule
  2. Added Glossary terms
  3. Improve documentation for pbs.maximum-patient-charge

This version is now the production PBS XML Schema.

 

Version v2.9 of the PBS XML Schema package is now available

3 June 2013

Version 2.9 of the PBS XML Schema package is now available. This is a proposed change to the PBS XML Schema, for consideration at the June 2013 PBS Developers' meeting.

A new element will be added to the schema: pbs:medication-chart. Two new values will be added to the controlled vocabulary for Continued Dispensing and Medication Charts.

 

Version 2013-06-03-01 of the PBS Software package is now available

3 June 2013

Version 2013-06-03-01 of the Software is now available.

This version of the software package has the following changes:

  1. restrictions.xsl now includes the content of rwt:prescriber-instruction elements in the text of a restriction.
  2. XSL stylesheets for calculating the Least Cost Vial Combination Algorithm have been improved to work with production data. There are now three XSL stylesheets used in the calculation: vial-combo-group.xsl, vial-combo-puomp.xsl and vial-combo-price.xsl.
  3. drug.xsl has improved documentation.

 

Software Vendors Meeting - Sydney, 11 June 2013

20 May 2013

The next meeting of the Software Vendors will be held in Sydney on 11 June 2013.

 

Version 2.8.6 of the PBS XML Schema package is now available

2 April 2013

Version 2.8.6 of the PBS XML Schema package is now available. This version includes additional Schematron assertions for validation of the PBS XML. There are no changes to the schema itself.

See the Revision History for details of the changes.

 

Version 2013-03-28 of the PBS Software package is now available

2 April 2013

Version 2013-03-28 of the Software is now available. This version includes changes to the notes.xsl and misc.xsl XSL stylesheets.

See the Revision History of the individual XSL stylesheets for details of the changes.

 

Version 2.8.5 of the PBS XML Schema is now available

4 April 2013

Version 2.8.5 of the PBS XML Schema is now available.

This new version is a bug fix release and only includes changes to validation and documentation; there is no material impact on the schema itself.

Also included is a validation change to the specification for Controlled Vocabularies. This specification is now at version '2013-02-28'. No values have been added or removed from any controlled vocabularies.

 

Version 2.8.3.1 of the PBS XML Schema is now available

21 November 2012

A new version of the PBS XML Schema, version 2.8.3.1, is now available. This version contains modified XSL stylesheets, there is no change to the schema itself.

 

AMT mapping for Efficient Funding of Chemotherapy (EFC) items

15 November 2012

The PBS XML (or equivalent AMT.txt extract) contains concept IDs for the MP, MPP and TPP/TPUU. These will be the AMT concept ID where that concept is mapped to AMT, otherwise it will be an internally generated identifier using the DoHA SNoMED-CT namespace.

For 1 December 2012, the data migration process for these IDs has not maintained previously established AMT mapping for some EFC TPUUs and these are instead populated with an internally generated identifier. If the actual AMT concept IDs are required, they can be extracted from the EFC data for 1 October 2012.

This issue is specifically related to the data migration process for EFC items. Any previously established AMT mapping should be restored for the 1 January 2013 schedule data.

 

Australian Medicines Terminology (AMT)

14 November 2012

Australian Medicines Terminology (AMT) is being introduced into the published PBS Schedule and the underpinning data. This summary of changes refers to listed drugs using AMT descriptors which include pack size.  This means that “maximum quantities” under AMT refers to maximum number of packs.  Maximum quantities of units of use are the pack size multiplied by the maximum quantity of packs.

As the AMT is being progressively applied to the complete PBS formulary, there are instances where some listed drugs are referred to in different parts of the schedule using the legacy terminology rather than the AMT.  This has in fact been the case for some time.  These instances are being addressed over time.

The National E-Health Transition Authority (NEHTA) has been assisting the Pharmaceutical Benefits Division with implementation of the AMT and alignment with the current PBS Schedule.

The 1 December 2012 data release for the PBS Schedule will include AMT identifiers and preferred term descriptions for the AMT concepts of Medicinal Products, Medicinal Product Packs and Trade Product Packs. In particular the PBS data will use the Medicinal Product Pack as the standardised descriptor of dosage form and strength resulting in the consistent depiction of pack size in these descriptions. Subsequent changes to the presentation of pack size and maximum quantity in the PBS Schedule will be seen in the 1 December 2012 PBS Schedule. 

Detailed information about the AMT and these specific concepts can be found on the NEHTA website. This is a significant milestone in the use of AMT and supports broader e-health initiatives such as electronic medication management programmes, e-prescribing and the personally controlled electronic health record.

 

Version 2.8.2 of the PBS XML Schema is now available

9 November 2012

A new version of the PBS XML Schema, version 2.8.2, is now available.

 

December XML

2 November 2012

Release of the December XML which was scheduled for today, 2 November 2012 has been delayed. Daily updates will be available from Monday 5 November 2012. The delay is expected to be only one or two days.

 

The PBS Schedule is not changing in November - bigger changes are on the way for December 2012

1 November 2012

The Department of Health and Ageing, Pharmaceutical Benefits Division is transitioning its information management systems to PharmCIS (Pharmaceutical Consolidated Information System). PharmCIS streamlines existing data sources and provides an integrated environment for the management of PBD business, supporting the approval and listing of medicines on the Pharmaceutical Benefits Scheme (PBS).

As advised on 2 July 2012, to facilitate the changeover to the new information system there will be no changes to the Schedule of Pharmaceutical Benefits on 1 November 2012. The next Schedule update will be on 1 December 2012.

The move to the new PharmCIS will deliver two key changes that will support E-health initiatives now and into the future. The rollout of the new PharmCIS that will be implemented from 1 December 2012 is made possible by the support of many stakeholders. More information on the new look of the Schedule will be published before 1 December so be sure to subscribe to latest news to keep informed.

What are these Changes

The first is the introduction of Australian Medicines Terminology (AMT) into the published PBS Schedule and the underpinning data. The National E-Health Transition Authority (NEHTA) has been assisting the Pharmaceutical Benefits Division with implementation of the AMT and alignment with the current PBS Schedule.

The 1 December 2012 data release for the PBS Schedule will include AMT identifiers and preferred term descriptions for the AMT concepts of Medicinal Products, Medicinal Product Packs and Trade Product Packs. In particular the PBS data will use the Medicinal Product Pack as the standardised descriptor of dosage form and strength resulting in the consistent depiction of pack size in these descriptions. Subsequent changes to the presentation of pack size and maximum quantity in the PBS Schedule will be seen in the 1 December 2012 PBS Schedule.

Detailed information about the AMT and these specific concepts can be found on the NEHTA website. This is a significant milestone in the use of AMT and supports broader e-health initiatives such as electronic medication management programmes, e-prescribing and the personally controlled electronic health record.

Further, the introduction of PharmCIS provides an opportunity to structure the indication information contained in restrictions, including authority required and authority required streamlined items. The aim is for PBS restrictions to have a uniform structure which will simplify the development of medical software by codifying the data elements. This change will be rolled out progressively across the PBS formulary commencing in December 2012. This codification will also allow for PBS indications to be mapped directly to the SNOMED CT®, the internationally pre-eminent clinical terminology, which has been identified as the preferred national terminology for Australia endorsed by the Australian, state and territory governments.

The use of SNOMED CT structure for specific concepts introduces mechanisms to facilitate the linking of health data sets which will contribute to better research outcomes and the ongoing development of E-health initiatives. Detailed information regarding SNOMED CT can also be found on the NEHTA website.

 

New PBS XML test documents are now available

17 October 2012

These documents are for testing purposes only. If any issues are found with the test PBS XML documents please email PharmBiz@health.gov.au so that the issue(s) may be investigated. Please include the build number of the test document and details of the issue(s) found.

The test documents are aligned with the October 2012 Schedule but do not accurately reflect the published data, as noted in the Release Notes.

Two documents are provided. Both of these documents are variants of the same data. Both documents are compliant to v2.8.1 of the PBS XML Schema. One document has some items modified to have longer item codes.

 

Version 2.8.1 of the PBS XML Schema is now available

17 October 2012

A new version of the PBS XML Schema, version 2.8.1, is now available. The changes for this version include fixes for Schematron assertions and XSL stylesheets.

From 1 November 2012 PBS XML Schema version 2.8.1 will be the production version of the schema. Version 1.8 of the schema will be decommissioned. PBS XML published from 1 November 2012 onward will be v2.8.1 compliant. There will be no further publications of v1.8 compliant PBS XML.

 

PBS XML test documents based on the October Schedule are now available

5 October 2012

These documents are for testing purposes only. If any issues are found with the test PBS XML documents please email PharmBiz@health.gov.au so that the issue(s) may be investigated. Please include the build number of the test document and details of the issue(s) found.

The test documents are a draft of the October Schedule and may not accurately reflect the published data. See the Release Notes for further details. Another test document for the October Schedule is scheduled for the week beginning 8th October 2012; this data will be aligned with the published data.

Two documents are provided. Both of these documents are variants of the same data. The data is provided in the v2.8 version of the PBS XML Schema. One document has some items modified to have longer item codes.

 

PBS XML test documents based on the September Schedule are now available

17 September 2012

These documents are for testing purposes only. If any issues are found with the test PBS XML documents please email PharmBiz@health.gov.au so that the issue(s) may be investigated. Please include the build number of the test document and details of the issue(s) found.

Four documents are provided. All of these documents are variants of the same data. The data is provided in both the v2.7 and v2.8 versions of the PBS XML Schema. Also, certain items have been modified to have longer item codes.

 

PBS XML v2 and 5 digit Item Code data release schedule

13 September 2012

The Department of Health and Ageing (the department) is implementing an IT system, PharmCIS, which will streamline the process for listing items on the Pharmaceutical Benefits Scheme (PBS). PharmCIS will continue to provide the embargo data one month prior to the effective date of a PBS Schedule.

The department has previously advised that it expected to produce the first PBS Schedule from PharmCIS on 1 September 2012. This expected implementation date has changed and the new PharmCIS implementation plan is as follows.

PharmCIS PBS XML data will be initially available as embargo data from 1 November 2012 for the 1 December 2012 PBS Schedule. This data will be in XML v2 format and will contain 5 digit PBS Item Codes. As part of the transition process, a November 2012 PBS Schedule will not be published, the October 2012 PBS Schedule will remain in place. Consequently there will not be an embargo data release in October. Please see Table 1 for a summary of these key dates.

Table 1 – Summary of key PBS Schedule dates until January 2013. (Key milestones are indicated in bold.)

Date embargo data available for processing

Embargo data available for Schedule

Data format of embargo data

1 September 2012

For October Schedule

Status quo (XML v1, PDF or text extracts)

1 October 2012

No November Schedule

No Schedule

1 November 2012

For December Schedule
(PharmCIS produced)

XML v2, PDF or text extracts
(inc 5 digit PBS Item Codes)

1 December 2012

For January Schedule
(PharmCIS produced)

XML v2, PDF or text extracts
(inc 5 digit PBS Item Codes)

Please note that text extracts for PBS XML v2 will be available by running associated style sheets available through www.pbs.gov.au/browse/downloads.

Software vendors have been preparing for this transition and testing using the data files that have already been provided for testing of v2 of the PBS XML. The feedback received has been very useful for refining the PBS XML. Sincere gratitude is offered to software vendors for the time and effort that has been given to this task.

The 2012 September and October test PBS Schedule data produced by PharmCIS will be made available for end to end testing over the coming months.

Assurance from software vendors is requested, of the readiness to process longer PBS Item Codes and status of having systems ready to transition to XML v2, for the December 2012 PBS Schedule. Your feedback, emailed to Pharmbiz@health.gov.au, regarding this issue would be greatly appreciated.

 
 

PBS XML test documents based on the April schedule with changes are now available

7 August 2012

These documents are for testing purposes only. If any issues are found with the test PBS XML documents please email PharmBiz@health.gov.au so that the issue may be investigated. Please include the build number of the test document and details of the issue(s) found.

Three documents are provided: the first two documents contain the same data but in two versions of the PBS XML Schema, v2.7 and v2.8. The third document has been modified to include 5 digit item codes.

 

Updates to data extracts for Software Developers

6 August 2012

The 2012 changes to pricing arrangements will commence from 1 October 2012. These changes provide for approval of PBS prices at ex-manufacturer level, with all prices approved for a single 'pricing quantity' (ie: the quantity of the smallest PBS pack). Prices for pack sizes other than the 'pricing quantity' are calculated proportionally from the approved ex-manufacturer price.

To help provide clarity about the approved ex-manufacturer price and the relevant pricing quantity (smallest PBS pack) we will be publishing an additional text extract which will contain ex-manufacturer level prices for all PBS packs. 

Publication of the ex-manufacturer level price will simplify calculation of prices for supplies that do not include the wholesale mark-up (eg: calculating hospital subsidy for medicines where only the 'price to pharmacists' has been provided in the past). Hospital mark-ups can be added directly to the published ex-manufacturer price to calculate a dispensed price.

This extract will have the same format and contents as the AMT extract which is currently available for the Efficient Funding of Chemotherapy. Until AMT information is available for all medicines through PharmCIS, the fields relating to AMT codes and identifiers will be left blank.

The prices that are available through the currently published v1.8 PBS XML and the drug.txt files will remain unchanged. Therefore, ex-manufacturer level prices for drug types that are published at the price to pharmacist level will not be made available through the currently published v1.8 PBS XML. However, these prices will be available through the v2.7 (or later) PBS XML in the future.

 

Test PBS XML - items with longer item codes

1 August 2012

A new test PBS XML document is available for download. This document is a modification of an existing test PBS XML document to include items with longer item codes.

The new test PBS XML document is conformant to version 2.8 of the PBS XML Schema.

 

Excluded Items from Supply and Claiming from a Residential Medication Chart  

23 July 2012

This data file is for use by pharmacy dispensing software vendors, in accordance with the Vendor Resource Document for the Supply and PBS Claiming from a Medication Chart in Residential Aged Care Facilities (Medication Charts) initiative.

The Medication Charts initiative, funded under the Fifth Community Pharmacy Agreement, will enable pharmacists to supply PBS medicines from orders written on a standardised medication chart in residential aged care facilities, instead of requiring an additional prescription.

Certain PBS/RPBS medicines will still require a written prescription from the prescriber, in addition to an order on the medication chart, including:

  • all Authority Required items requiring prior approval (including PBS/RPBS items with increased quantities and/or repeats);  
  • all items only available under special arrangements (Section 100); and
  • Controlled Drugs (‘Schedule 8’ medicines).

Authority Required (STREAMLINED) items will not require a separate written prescription, provided the prescriber writes the appropriate streamlined authority code on the medication chart.

The purpose of this data file is to flag the PBS item codes that cannot be supplied from a residential medication chart.

The Medication Charts file is now available for download from the embargo section of the PBS Software Developers website.

For questions and support, contact PABinputs@health.gov.au

 

Proposed Change to PBS XML Schema 

19th July 2012

Changes have been proposed to version 2.7 of the PBS XML Schema. The new version of the PBS XML Schema will be version 2.8.

There are three significant changes proposed:

  1. Merge the g2g and public modules
  2. Provide more flexibility in the content models of the RWT module. Specifically, allow rwt:administrative-advice and rwt:caution as children of rwt:restriction and rwt:restrictions-list
  3. Add modelling of MPUU and TPUU concepts as distinct elements

A draft PBS XML Schema v2.8 package is available.

 

Test PBS XML - New Documents Available

19th July 2012

PBS XML test documents based on the April schedule with changes are now available.

These documents are for testing purposes only. Please email Pharmbiz@health.gov.au and advise of any issues you find with these versions of the PBS XML so that we can investigate and provide feedback to you.

The data is being provided in two versions. The first document is valid against the PBS XML Schema v2.7. The second document is valid against a draft version of the PBS XML Schema v2.8. A new version of the schema is being proposed to address some issues that have arisen during the testing process. Both documents contain the same data.

 

Efficient Funding of Chemotherapy Listing — Ondansetron items incorrectly listed as injections

8 June 2012

The Summary of Changes for the Efficient Funding of Chemotherapy PDF effective 1 July 2012 shows drug Ondansetron items incorrectly listed as injections.

Affected Codes
Ondansetron
5857G; 5858H; 5967C; 5968D

The EFC Summary of Changes PDF has been corrected and uploaded to the embargo downloads section of the website.

 

Test PBS XML - mythical May and June Schedules

8 June 2012

PBS XML documents for a mythical May Schedule and a mythical June Schedule and their accompanying release notes have been produced out of the PharmCIS User Acceptance Testing Cycle 4.

These documents are for PBS XML testing purposes only. Please email Pharmbiz@health.gov.au and advise of any issues you find with these versions of the PBS XML so that we can investigate and provide feedback to you.

 

Dabigatran etexilate and Rivaroxaban items — incorrectly flagged with double dagger

6 June 2012

Notification of error

The PBS Standard and ANS extract files and the Summary of Changes PDF effective 1 July 2012 show some maximum quantities of the drugs Dabigatran etexilate and Rivaroxaban items incorrectly flagged with the double dagger symbol.

The maximum quantities for the following items have been amended and the double dagger symbol no longer applies. The change is a result of changes to pack size.

Affected Codes
Rivaroxaban
9468H; 9467G; 9465E

Dabigatran etexilate
9321N; 9320M

The Summary of Changes PDF has been corrected and uploaded to the embargo downloads section of the website.

The extract files will not be re-run at this time however the data will be corrected for the next data run effective 1 August 2012.

 

Updated XSL stylesheet to produce the Restriction Extract

6 June 2012

An updated XSL stylesheet to produce the Restriction Extract is now available for download.

 

Eligible PBS Item Codes for Continued Dispensing

6 June 2012

A new data file to flag the eligible PBS item codes for a Continued Dispensing supply is now available from the embargo downloads section of the PBS Developers website. Updated versions of the file will be released monthly along with the standard PBS data release.

This data file is for use by pharmacy dispensing software vendors, in accordance with the Vendor Resource Document for the Continued Dispensing of PBS Medicines in Defined Circumstances (Continued Dispensing) initiative produced by the Medical Software Industry Association (MSIA).

The Continued Dispensing initiative, as funded under the Fifth Community Pharmacy Agreement, refers to the supply of an eligible medicine to a consumer under the PBS when there is an immediate need for that medicine but it is not practicable to obtain a prescription, provided:

  • the medicine has been previously prescribed, therapy is stable and there has been prior clinical review by the prescriber that supports continuation of the medicine; and
  • the medicine is safe and appropriate for the consumer.

Initially, a Continued Dispensing supply will be limited to two therapeutic categories: 

  • Oral Hormonal Contraceptives (OHC) for systemic use; and
  • Lipid Modifying Agents (LMA), specifically the HMG CoA reductase inhibitors as listed in the Schedule of Pharmaceutical Benefits. No other Lipid Modifying Agents, including combination agents, will be included.

For questions and support, contact PABinputs@health.gov.au

 

Version 2.7.0.2 of the PBS XML Schema is now available

30 May 2012

Version 2.7.0.2 of the PBS XML Schema is now available for Infusible Items. This version updates the various XSL stylesheets that may be used to produce text extracts from a v2.7 PBS XML instance document. There has been no change to the schema itself.

 

 

Test PBS XML - build 2012-05-25-01

29 May 2012

The test data and release notes for PBS XML v2.7 are available through the following links:

Please note that we have received some reported defects pertaining to the XSL stylesheets that are part of the PBS XML Schema. They do not relate to the PBS XML document. A new release of the schema package will be made available shortly to correct those defects.

Please report any concerns with the test PBS XML v2.7 to Pharmbiz@health.gov.au quoting build reference number: 2012-05-25-01

With many thanks for your involvement.

 

Test PBS XML - build 2012-05-01-02

10 May 2012

PharmBiz has released a test version of the PBS XML v2.7. Information regarding the background to the test data is available in the news article: Information about testing PBS XML, 10 April 2012.

  • Release Notes:
    Build number for this release is 2012-05-01-02.
    Based on April 2012 schedule.
    Validates against PBS XML Schema v2.7.
  • Known Issues:
    None

Please contact Pharmbiz@health.gov.au with a description of any issues found. Please ensure to quote the build number so we are able to track the progress of the issue appropriately.

Thank you in advance of your time and effort spent working with us on this process.

 

Information about testing PBS XML

10 April 2012

The PharmCIS project is now at the stage of testing the PBS XML output. A lot of work has gone into building our new PharmCIS system, which is an internal IT system that the Department will be using to support the administration of the Pharmaceutical Benefit Scheme (PBS). While you will not see the internal operations of the system, you will be the recipients of the PBS XML Schedule data that PharmCIS produces. We have been talking about the transition to the new version 2 PBS XML Schema for quite some time and this transition will commence over the coming months.

As part of testing the PBS XML produced by PharmCIS, we would like to involve the software vendor industry in working with us to ensure that the PBS XML output from PharmCIS is fit for purpose. As the recipients of the PBS XML we consider it vital to have your input to ensure the PBS Schedule data is practical and useful for you as well as fit for purpose.

The testing of the PBS XML will be an iterative process with feedback received from you used to refine the PBS XML output. In the next few weeks we will make test PBS XML data available on http://dev.pbs.gov.au. The process will be repeated a few weeks later, and again a few weeks after that. In each cycle of testing we will be soliciting feedback on the format and quality of the data.

We will contact you again shortly with specific details of how to access the data and the email address to send your feedback to.

 

PharmBiz Software Vendors Meeting

10 April 2012

The next PharmBiz Software Vendors Meeting will be held on the 1st May 2012.

 

Version 2.7.0.1 of the PBS XML Schema is now available

3rd April 2012

Version 2.7.0.1 (v2.7 patch level 1) of the PBS XML Schema is now available.

This release of the schema package includes improvements in Schematron validation, validation of controlled vocabularies and changes to XSL stylesheets.

 

 

Version 2.7 of the PBS XML Schema is now available for Infusible Items.

7 March 2012
Version 2.7 of the PBS XML Schema is now available for Infusible Items.

 

January 2012 Schedule remains in place until 29 February 2012

9 January 2012

As advised in the PBS News item Changes to the Schedule of Pharmaceutical Benefits publication dates, the January 2012 Schedule will remain in place until 29 February 2012. Regular monthly publication of Schedules will resume from 1 March 2012.

 

New PBS Software Developers website

16 November 2011

The Department of Health and Ageing is pleased to announce the release of an updated and significantly improved website for PBS Software Developers.

The previous website (xml.pbs.gov.au) has been retired and all old links automatically redirect to the new website: http://dev.pbs.gov.au.

We are taking this opportunity to give developers direct access to PBS embargoed data via a secure members area where approved developers can download the embargo data directly from the website. To obtain a secure login for this members only area developers will need to complete the application form that can be found on the Downloads page.

With the advent of PharmCIS, Medicare will no longer be able to distribute PBS data to software vendors and the secure developers area will be the sole source of this data.

Additional improvements to the new website include an updated design, improved navigation and an upgraded CMS. A new self managed subscription email service has also been added to the site, enabling developers to be notified of new updates. Further improvements will be made in due course.

Where possible we have tried to maintain the structure of the website to maintain familiarity but as with any upgrade there will inevitably be some issues with broken bookmarks and possibly the occasional broken link, we have worked hard to minimise problems and we apologise in advance for any inconvenience this may cause.

Your feedback is welcome and if you find any problems with the new site please do not hesitate to contact us at pbs.websmaster@health.gov.au.

If you have any specific questions in relation to XML or the upcoming release of PharmCIS please consult the PharmCIS FAQ's available on the PBS website or contact PharmBiz directly via: pharmbiz@health.gov.au
 

Version 2.6 of the PBS XML Schema is now available for Infusible Items.

2 November 2011

Version 2.6 of the PBS XML Schema is now available for Infusible Items.

 

Changes to the Schedule of Pharmaceutical Benefits publication dates

29 September 2011

The Department of Health and Ageing (the Department) is implementing a new technology system, Pharmaceutical Consolidated Information System (PharmCIS), to support the processes associated with approval and listing of medicines on the Pharmaceutical Benefit System (PBS).

The complexity of this transition process means that changes to the Schedule will not be able to be made between 1 January 2012 and 1 March 2012, hence the January 2012 Schedule will remain in place until 29 February 2012. Regular monthly publication of Schedules will resume from 1 March 2012.

Further information about the transition to PharmCIS is available in the PharmCIS Frequently Asked Questions.

 

Version 2.4 of the PBS XML Schema Released

2011-02-08

Version 2.4 of the PBS XML Schema is now available. The PBS XML will be published using this schema in late 2011.

 

PharmBiz Software Vendors Meeting

2011-02-08

The next PharmBiz Software Vendors Meeting will be held on the 8th February 2010.

 

Version 1.7pl3 of the PBS XML Schema Released

2010-10-28

Version 1.7pl3 (patch level 3) of the PBS XML Schema is now available. This version of the schema distribution adds an XSL stylesheet to extract CARR PBS items.

 

Notes for Nurse Practitioners

2010-10-06

Notes have been added to the PBS XML for PBS items available for Nurse Practitioners. There are detailed instructions on how the notes have been implemented.

 

Version 1.7pl2 of the PBS XML Schema Released

2010-08-02

Version 1.7pl2 (patch level 2) of the PBS XML Schema is now available. This version of the schema includes Prescriber Type sample data and XSL stylesheets. Also available is a comprehensive test document (zip compressed).

 

Version 1.7pl1 of the PBS XML Schema Released

2010-06-21

Version 1.7pl1 (patch level 1) of the PBS XML Schema is now available. This version of the schema includes Prescriber Type data and XSL stylesheets.

 

Version 1.7 of the PBS XML Schema Released

2010-01-27

Version 1.7 of the PBS XML Schema is now available. This version of the schema will be used to validate the 1st March Schedule of the PBS.

 

PharmBiz Software Vendors Meeting

2010-01-27

The next PharmBiz Software Vendors Meeting will be held on the 17th February 2010.

 

PharmBiz Software Vendors Workshop

2009-11-09

The first PharmBiz Software Vendors Workshop will be held on the 25th November 2009. The topic for the workshop is Restrictions.

 

PharmBiz Software Vendors Meeting

2009-08-26

The next PharmBiz Software Vendors Meeting will be held on the 9th September 2009.

 

Version 2.2 of the PBS schema is released

2009-04-20

Version 2.2 of the PBS XML Schema is now available. This version of the PBS XML Schema is a work-in-progress, but is being made available to developers to assist with the development of future systems.

 

ICSP

2009-04-16

Full test data is now available to assist developers in implementing the Intravenous Chemotherapy Supply Program (ICSP). This includes the Test Pharmacy Standard and ANS Extracts and Test G2B PBS XML [updated].

This data is provided with the following disclaimer message:

These files provide information on proposed arrangements for the prescribing and supply of pharmaceutical benefits under the Intravenous Chemotherapy Supply Program for the purposes of testing. These proposed arrangements would operate under the National Health Act 1953. However, at the time of providing these files, the delegated legislation giving authority for the Intravenous Chemotherapy Supply Program may either remain to be made in final form or still be subject to parliamentary scrutiny and potential disallowance. Information in these files is consequently provisional only and should not be used on any other basis. These files are not a legal document, and, in cases of discrepancy, the legislation will be the source document for payment for the supply of pharmaceutical benefits.

The legislation can be accessed at http://www.frli.gov.au.

 

ICSP

2009-02-18

Resources are now available to assist developers in implementing the Intravenous Chemotherapy Supply Program (ICSP). These include the draft PBS XML Schema version 1.7, test PBS XML document (uncompressed, zipped), test drug text file and XSL stylesheets to extract drug class and extract vial data.

 

PharmBiz Software Vendors Meeting

2009-02-06

A PharmBiz Software Vendors Meeting was held on the 6th February 2009.

 

PharmBiz Software Vendors Meeting

2008-10-13

A PharmBiz Software Vendors Meeting was held on the 26th September 2008. The next meeting is scheduled for the 28th November 2008.

 

PBS XML User Guide now available

2008-06-18

A User Guide to the PBS XML is now available. This guide shows some simple ways to extract dispensing incentive information from the PBS XML using XSL stylesheets.

 

Version 1.6 of the PBS schema is released

2008-06-02

Version 1.6 of the PBS Schema is now in production. This version will provide features for implementing Dispensing Incentives.

 

Draft Version 2.1 of the PBS schema is released

2008-06-02

A prototype of version 2.1 of the PBS Schema is now available.

 

An update for Version 1.5 of the PBS schema is available

2007-07-07

An update to Version 1.5 of the PBS Schema is available at the downloads section. The update fixes the docbook WXS Schema document.

 

Version 1.4 of the PBS schema is released

2007-06-18

Version 1.4 of the PBS XML schema is released.

 

Version 1.2 of the PBS schema is released

2007-02-06

Version 1.2 of the PBS XML schema is released. The PharmBiz project is no longer responsible for the schema - it is now being managed by the PBS program.

 

Version 1.1.1 of the PharmBiz schema is released

2006-11-29

Version 1.1.1 of the PharmBiz schema is released. The December 2006 Schedule is now available.

 

Version 1.1 of the PharmBiz schema is released

2006-11-23

Version 1.1 of the PharmBiz schema is released.

 

Draft Version 1.1 of the PharmBiz schema is available

2006-07-31

Draft version 1.1 of the PharmBiz schema is available.

 

Version 1.0 of the PharmBiz schema is released

2006-06-07

Version 1.0 of the PharmBiz schema is released,

 

Draft Version 0.9 of the PharmBiz schema is released

2006-04-19

Draft Version 0.9 of the PharmBiz schema is released.

 

Draft Version 0.8 of the PharmBiz schema is released

2006-03-02

Draft Version 0.8 of the PharmBiz schema is released.

 

Draft Version 0.7 of the PharmBiz schema is released

2006-02-20

Draft Version 0.7 of the PharmBiz schema is released.